Point Person Responsibilities & Communication Chain

1)      Confirm flight reservations & airport transfers/pickups & accommodations at least 24h beforehand

2)      Ensure all team members have passports, tickets, cash

3)      Group check in at airport; money available for tipping luggage handlers; keep luggage claim tickets together

4)      Assign buddy system to keep an eye on each other

5)      Perform head count after going through security and immigration

6)      In emergencies or crisis, TEAM ALWAYS STAYS TOGETHER

7)      Have a point-person in DR and US who can maintain communication with the group, and family members back home; Emergency contacts (embassy, local hospital, travel agent)

8)      Communication is vital among all team members: no side trips allowed by individual members without first consulting team leader

9)      Have male and female leader to address gender-specific issues that may arise

10)   Have a national/local travel with the group whenever possible in the country

11)   Don’t act as tourists: assign one individual to take photographs in public places

12)   If possible, have everyone’s passports stored/locked away in a secure place to avoid having to carry around all the time

13)   Team leader should have a “crisis” file for each person containing (file should also be available at home location):

·         Copy of passport

·         Emergency phone numbers

·         Copy of airline tickets

·         Medical/ insurance info

14)   Daily group devotionals/prayer and debriefings are a must